How to Use an AI Scribe with Avimark: Complete Guide (2026)

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Avimark from Covetrus has been a workhorse in North American veterinary practices for over a decade. Its reliability is unmatched, and its installed base is enormous. If you're running Avimark, you've likely optimized your entire clinic workflow around it—and adding new tools has always meant careful consideration of how they fit into that system. The good news is that PawfectNotes integrates smoothly with Avimark via a desktop companion app, letting you add AI note generation without disrupting anything about your current setup.

How PawfectNotes Works with Avimark

The integration is straightforward and non-intrusive. PawfectNotes' desktop companion app sits alongside Avimark, captures your notes during exams, and pushes them into your patient records with minimal friction. Here's how it works:

Step 1: Install the PawfectNotes Companion App on Your Workstation
Download the PawfectNotes desktop companion application and install it on the same computer where you're running Avimark. The app is lightweight—it doesn't compete for resources with Avimark and won't slow your system down. On launch, authenticate with your PawfectNotes account.

Step 2: Start Recording When You See the Patient
When the patient is in the exam room, open the PawfectNotes app and click record. The app will capture your voice and the exam room audio. Talk naturally—describe what you're finding on exam, what the owner is telling you, your clinical impressions. The more conversational, the better. PawfectNotes is trained on thousands of real vet exams and understands clinical dialogue perfectly.

Step 3: Stop Recording and Review
End the recording when the exam is done. PawfectNotes instantly processes the audio and generates a complete SOAP note. Review it in the app's simple interface—it takes about 20 seconds. Look for any obvious errors (wrong species, misheard words, terminology that needs adjustment) and fix them. If it looks good, approve it.

Step 4: Send Directly to Avimark
Click "Export to Avimark" in the PawfectNotes app. The companion app handles the handoff securely. Your SOAP note appears in the Consultation Notes field of the patient record you have open in Avimark. No manual copying, no switching between windows, no data loss.

Step 5: Finalize in Avimark
Once the note is in Avimark, you can link it to the patient's Problems list, add any specific codes or billing information, and save it to the record. Your Avimark workflow is unchanged—you're just typing less.

Setup in 3 Minutes

1. Sign Up for PawfectNotes: Head to pawfectnotes.com and create an account. About 60 seconds.
2. Download the Companion App: In your PawfectNotes dashboard, select Avimark from integrations and download the desktop app.
3. Install and Authenticate: Run the installer, launch the app, and log in with your PawfectNotes credentials. The app doesn't need your Avimark password—it communicates directly with the Avimark window that's already open.
4. Test It: Record a quick practice note and export it to a test patient in Avimark. Verify it shows up and looks correct.

That's it. Three minutes, and you're ready to start saving hours every week.

What Your SOAP Notes Look Like

Here's a realistic example of what PawfectNotes generates for a vomiting workup that gets exported to Avimark:

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Patient: Mittens, 5-year-old Domestic Shorthair Cat
Date: April 10, 2026
Chief Complaint: Vomiting x 2 days

SUBJECTIVE:
Owner reports cat has vomited 4-5 times over the past 2 days. Vomit is undigested food or clear fluid. No blood noted. Cat is eating less but drinking normally. Last bowel movement was yesterday, appeared normal. No known ingestions. Cat is strictly indoors. Vaccination status current. Flea/tick prevention applied monthly. Owner reports cat seems uncomfortable and is hiding more than usual.

OBJECTIVE:
BW: 4.2 kg
HR: 156 bpm
RR: 28 breaths/min
Temp: 101.8°F
MM: pink, slightly tacky, CRT 2 seconds

Abdominal palpation: mild discomfort in cranial abdomen, some apparent gas distention, no masses palpable, no obvious foreign body sensation
Hydration status: appears slightly dehydrated (mild tenting of skin)

ASSESSMENT:

1. Acute gastroenteritis, cause TBD
2. Rule out foreign body or obstruction
3. Rule out pancreatitis
4. Rule out metabolic causes (hyperthyroidism given age, though no other typical signs)
5. Mild dehydration

PLAN:

1. Recommend bloodwork (CBC, CMP, fPL/lipase panel) to evaluate for pancreatitis, electrolytes, and screen for systemic disease
2. Recommend abdominal radiographs to rule out foreign body or obstruction
3. Start supportive care: IV fluid therapy (LRS, 60 mL/kg/24 hr) for dehydration and GI rest
4. Prescribe anti-emetic (ondansetron 0.5 mg/kg IV BID) and gastroprotectant (omeprazole 0.5 mg/kg PO BID)
5. NPO (nothing by mouth) for next 12 hours, then reintroduce small amounts of bland diet
6. Recheck abdominal palpation in 24 hours; call owner with bloodwork results
7. Owner counseled that most acute gastroenteritis resolves with supportive care, but imaging and bloodwork are important to rule out serious causes

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Notice the complete structure, clear assessment, and actionable plan. This is what PawfectNotes delivers consistently—notes that are thorough enough for medical-legal documentation and clear enough for your team to execute.

Tips for Best Results with Avimark

1. Position Your Microphone for Clear Audio
Avimark practices often work in busy clinics. Position your microphone (on your phone, wearable, or headset) so it picks up your voice more than background noise. Better audio input = more accurate transcription and better notes. PawfectNotes will still work with less-than-perfect audio, but clarity helps.

2. Avoid Spelling Out Non-Standard Drug Names
If you use a drug with an unusual spelling or proprietary name, just say it naturally—"I'm starting her on Adequan injections." PawfectNotes' veterinary vocabulary is extensive and will recognize it. Spelling it out actually makes transcription harder.

3. Link to Avimark's Problem List After Export
PawfectNotes handles the clinical narrative. Once the note is in Avimark, take 20 seconds to link it to the relevant problems on the patient's chart. This keeps your problem-oriented medical record structure intact and ensures continuity of care documentation.

4. Batch Your Exports During Quieter Moments
If your clinic is very busy, record multiple exams and review/export them during a slower period (lunch, admin time). The PawfectNotes app saves your recordings locally, so you don't lose anything. This also lets you batch-check notes for consistency before they hit Avimark.

Keep Your Avimark Workflow, Just With Less Typing

Avimark's power lies in its customization and reporting capabilities. PawfectNotes isn't here to change that—it's here to save you the time spent typing consultation notes so you can focus on the clinical and business side of your practice.

Try PawfectNotes free with 50 sessions per month, every month—never expires, no credit card required. Get a feel for how much documentation time you can reclaim. Check out our integrations page to see PawfectNotes with all major EMRs, and visit our Avimark-specific help center for setup details and troubleshooting. We also have a video demonstration of PawfectNotes and Avimark working together in a real clinic setting.

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