How to Use an AI Scribe with Provet Cloud: Complete Guide (2026)

Provet Cloud by Nordhealth has become one of the most comprehensive veterinary practice management systems, especially for clinics across the Nordic region and beyond. The platform's intuitive interface and robust clinical documentation features make it a favorite among progressive practices—but the administrative burden of writing detailed SOAP notes still eats into valuable clinical time. With PawfectNotes, you can capture patient encounters verbally and automatically populate your Provet Cloud records without the tedious typing.

How PawfectNotes Works with Provet Cloud

The integration between PawfectNotes and Provet Cloud is seamless, using our browser extension to push completed notes directly into your EMR. Here's the workflow:

Step 1: Start Recording During the Appointment

Before your exam begins, open PawfectNotes in a separate browser tab or window. Hit the record button—that's it. You're now capturing the entire consultation verbally. Speak naturally with the patient and owner; PawfectNotes records everything without requiring you to format or structure your notes as you go.

Step 2: The AI Generates Your Complete SOAP Note

Once you end the recording (you can stop mid-exam or record the entire session), PawfectNotes' AI processes the audio within seconds. It automatically structures everything into a professional SOAP note: Subjective (patient history and owner observations), Objective (clinical findings, vitals, diagnostics), Assessment (your clinical impression), and Plan (treatment, medications, follow-up).

Step 3: Review and Edit in PawfectNotes

Before exporting, you'll see the full SOAP note within the PawfectNotes interface. This is your quality-control moment. You can edit any section—add details, correct the AI if it misheard something, adjust terminology. Most practices need minimal edits (our data shows ~5-10% changes), but you have complete control.

Step 4: Export to Provet Cloud via Browser Extension

Once you're satisfied with your note, click the export button in PawfectNotes. Our browser extension connects directly to Provet Cloud's interface. The SOAP note populates into the patient's clinical record automatically—no copy-pasting, no manual field-filling. The note appears exactly as you need it for compliance and clinical continuity.

Step 5: Continue Your Workflow

From here, you can add any additional Provet Cloud-specific fields (prescriptions, lab orders, follow-up scheduling) as you normally would. PawfectNotes handles the narrative documentation, freeing you to focus on the clinical and administrative tasks that the system requires.

Setup in 3 Minutes

Getting PawfectNotes running with Provet Cloud is straightforward:

1. Create your PawfectNotes account at pawfectnotes.com. The free plan gives you 50 sessions per month, every month.
2. Install the browser extension from your browser's extension store. This is what communicates with Provet Cloud.
3. Authenticate with Provet Cloud by logging into your account through the extension settings. You'll grant PawfectNotes permission to write to your records—no passwords required.

That's it. You're ready to record your first note during your next appointment.

What Your SOAP Notes Look Like

Here's a realistic example from a feline UTI case:

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SUBJECTIVE: Owner reports that Bella, a 7-year-old spayed female domestic shorthair, has been straining to urinate over the past two days. She noticed small amounts of urine in the litter box and on the kitchen tile. Bella is eating and drinking normally, but is more lethargic than usual. No history of previous UTIs. Owner denies any trauma or recent changes to diet. Bella is strictly indoors and up-to-date on vaccinations.

OBJECTIVE: Weight: 4.8 kg Temperature: 38.2°C (normal) Heart rate: 112 bpm Respiratory rate: 24 breaths/min Mucous membranes: pink and moist; CRT <2 sec Abdominal palpation: mild discomfort on deep palpation of caudal abdomen, no urinary bladder distension noted Urine sample collected via cystocentesis for analysis:

• Color: cloudy, yellow
• Specific gravity: 1.035
• pH: 6.5
• Protein: 2+
• Leukocyte esterase: 3+
• Nitrites: positive
• WBCs: 15-20/hpf
• RBCs: 2-3/hpf
• Bacteria: moderate, cocci in pairs and clusters

ASSESSMENT: Feline lower urinary tract infection (FLUTD) with bacterial cystitis, likely E. coli based on morphology. Inflammation present but no evidence of urinary obstruction at this time. Clinical signs correlate with urinalysis findings.

PLAN:

1. Prescribed Clavamox (amoxicillin-clavulanate) 62.5 mg PO BID x 10 days for bacterial infection
2. Advised owner to increase water intake; recommended adding wet food to diet to increase fluid consumption
3. Recheck urinalysis in 5-7 days or sooner if signs worsen
4. Owner educated on signs of urinary obstruction (inability to urinate, repeated attempts, vocalization); instructed to seek emergency care if these develop
5. Follow-up phone call in 3 days to assess response to antibiotics
6. Discussed urine culture if signs persist beyond antibiotic course; may indicate need for sensitivity testing

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This is the type of clinically complete, defensible note that PawfectNotes generates—ready for Provet Cloud and compliant with veterinary documentation standards.

Tips for Best Results with Provet Cloud

1. Use Patient Context at the Start Begin your recording by stating the patient's name, age, and reason for the visit. This primes the AI to understand the clinical context. Something like "Recording exam for Bella, seven-year-old cat, presenting with urinary straining" ensures the AI stays on track.

2. Pause Between Major Sections While you don't need to be rigid, pausing briefly between Subjective (history), Objective (exam findings), and your clinical thinking helps the AI structure the note logically. A simple "Now examining the patient" signal helps it segment sections correctly.

3. Leverage Provet Cloud's Custom Fields PawfectNotes integrates the narrative SOAP note, but Provet Cloud allows detailed structured data entry. Use PawfectNotes for the clinical narrative and then populate Provet Cloud's specific fields (vitals, medications, procedures) directly in the system for maximum utility from your EMR.

4. Review for Proprietary Drug Names Provet Cloud may use region-specific medication names (especially relevant for Nordic clinics). Always review the medication names in your generated note before export and correct them if needed to match your local formulary and Provet Cloud's drug database.

Ready to Streamline Your Documentation?

Every minute you spend dictating instead of typing is a minute you can spend with the next patient. PawfectNotes transforms your clinical thinking into professional documentation automatically—then seamlessly pushes it into Provet Cloud.

Try it free: 50 sessions per month, every month. Never expires, no credit card required.

For more integration details, visit our integrations page or check out our Provet Cloud AI scribe guide. We also have a step-by-step video showing the full workflow.

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