How to Use an AI Scribe with DaySmart Vet: Complete Guide (2026)

DaySmart Vet has built a reputation as a complete business and clinical management platform for veterinary practices of all sizes. With features like Daisy Voice AI for voice commands and appointment management, DaySmart Vet clearly understands that veterinarians are busy. Yet many practices still spend 15-30 minutes per appointment documenting clinical encounters in the software. PawfectNotes fills that gap by recording your exam, generating publication-ready SOAP notes, and exporting them directly to DaySmart Vet—so you can focus on what you do best: providing excellent veterinary care.

How PawfectNotes Works with DaySmart Vet

PawfectNotes integrates with DaySmart Vet through our browser extension, making the handoff from voice to clinical record instantaneous. Here's the complete workflow:

Step 1: Begin Recording Before the Exam

Open PawfectNotes in your browser and start recording. Whether you're seeing the patient in the exam room or doing a re-check in the treatment area, PawfectNotes is capturing everything you say. The AI handles all the listening; you just speak naturally about the case.

Step 2: Speak Your Findings as You Would to a Colleague

Don't worry about perfect phrasing or structure. Describe the patient's presentation, what the owner told you, your examination findings, any diagnostics, and your recommended treatment plan. Talk the way you think—the AI organizes it into proper veterinary documentation format.

Step 3: Stop Recording and Generate Your SOAP Note

End the recording once you've completed your clinical assessment. Within a few seconds, PawfectNotes' AI produces a complete SOAP note, organized and formatted. The note is ready to review in the PawfectNotes interface before it ever touches your DaySmart Vet system.

Step 4: Fine-Tune if Needed

Review the generated note. Fix any mishearings, add clinical details the AI might have missed, or adjust terminology. In most cases, practices report needing just minor tweaks or confirmation edits. This quality-control step ensures your DaySmart Vet records are exactly as you want them.

Step 5: Export Directly to DaySmart Vet

Click export, and our browser extension automatically pushes the note into the patient's DaySmart Vet record. The SOAP note appears in the clinical narrative section, maintaining all the formatting and structure. No manual copy-paste; no field-by-field data entry.

Step 6: Complete Your DaySmart Vet Workflow

Now that your clinical narrative is in place, you can quickly add prescriptions, schedule follow-ups, generate estimates, or send client communications—all within DaySmart Vet. PawfectNotes handled the documentation heavy-lifting.

Setup in 3 Minutes

Three simple steps get you from sign-up to your first AI-generated note:

1. Sign up for PawfectNotes at pawfectnotes.com and create your account. The free plan includes 50 sessions per month, every month.
2. Install the PawfectNotes browser extension from Chrome or your preferred browser.
3. Connect to DaySmart Vet through the extension settings. You'll log into your DaySmart Vet account, authorize PawfectNotes to write notes, and you're done.

No complex configuration. No IT involvement needed. You're ready to record your first appointment within minutes.

What Your SOAP Notes Look Like

Here's a realistic example from a canine cruciate ligament injury case:

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SUBJECTIVE: Max, an 8-year-old neutered male Golden Retriever weighing 32 kg, presented with acute-onset lameness of the right hind limb. Owner reports that Max was playing fetch in the backyard three days ago when he suddenly stopped and held his rear leg up. No known trauma beyond normal play. He has been reluctant to put weight on the leg since the incident. Appetite is normal; no vomiting or diarrhea. Owner has been resting Max at home and applied ice initially. No previous orthopedic issues noted. Current medications: none.

OBJECTIVE: Weight: 32.2 kg BCS: 6/9 (slightly overweight) Vitals: HR 92 bpm, RR 22 breaths/min, Temperature 38.4°C, MM pink, CRT <2 sec Lameness exam: non-weight-bearing on right hind limb at walk. Muscle atrophy not noted at this time. Significant pain on palpation of right stifle. Positive cranial drawer test—moderate instability appreciated with 8-10 mm translation. Positive tibial compression test. Mild swelling of right stifle joint noted. No heat or effusion appreciated on palpation. Hip and lumbar spine palpation normal. Right hind limb goniometry not performed due to pain. Orthogonal radiographs of right stifle (lateral and craniocaudal views) taken: Mild periarticular soft tissue swelling. No fractures, dislocations, or obvious bone lesions. Joint space appears normal. Cannot rule out meniscal involvement on radiographs.

ASSESSMENT: Acute cranial cruciate ligament (CCL) rupture of the right stifle, likely partial or complete tear based on positive drawer and tibial compression tests. Secondary osteoarthritic changes not evident at this early stage. Moderate stifle pain and lameness. Overweight status may increase stress on joints and slow recovery.

PLAN:

1. Recommended surgical repair: Tibial plateau leveling osteotomy (TPLO) or extracapsular repair; owner to consult with orthopedic specialist. Discussed timeline: surgical intervention within 2-4 weeks optimal to prevent secondary changes.
2. In interim, strict rest and activity restriction: no running, jumping, or playing fetch. Leash walks only (short distances 5-10 minutes) for bathroom breaks.
3. Prescribed Carprofen 500 mg PO BID x 14 days for pain management and inflammation control. Discussed side effects and monitoring requirements.
4. Weight management: recommended reducing food intake by 10-15% to reduce stress on joints pending surgical decision.
5. Owner instructed to apply ice 10-15 minutes TID if swelling increases. Discussed warm compresses post-operatively if proceeding with surgery.
6. Advised owner to minimize time on slippery floors; discussed stair management to prevent slipping and re-injury.
7. Recommended recheck exam in 7 days or sooner if lameness worsens. Follow-up based on surgical consultation decisions.

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This level of detail—organized into clear clinical sections, defensible for medical-legal purposes, and ready to integrate with DaySmart Vet's clinical and business workflows—is what PawfectNotes generates every time.

Tips for Best Results with DaySmart Vet

1. State the Presenting Problem Early Open your recording with the reason for the visit. "Ruby presenting today for annual wellness exam" or "Recheck of previous cruciate ligament injury" gives the AI context that shapes the entire note structure. This simple habit dramatically improves note quality.

2. Include Specific Measurements When you're taking vitals or measurements, say them out loud as you're recording. "Heart rate 92, respirations 22, temperature 38.4" ensures these critical data points make it into your permanent record—and DaySmart Vet captures them for trending.

3. Review Medication Names Before Export DaySmart Vet's drug database uses specific naming conventions. Before exporting, verify that medication names in your PawfectNotes-generated note match DaySmart Vet's drug formulary. This prevents confusion and ensures prescriptions can be generated without additional edits.

4. Use DaySmart's Structured Fields for Coded Data PawfectNotes exports your narrative SOAP note, but DaySmart Vet also uses structured fields (diagnosis codes, procedure codes, vitals). Complete the narrative with PawfectNotes, then use DaySmart's interface for coded data entry—you'll get the best of both worlds: fast documentation plus searchable, reportable data.

Start Documenting Faster Today

Time spent typing notes is time not spent with patients. PawfectNotes turns your clinical voice into professional documentation in seconds—then delivers it directly to DaySmart Vet.

Try it free: 50 sessions per month, every month. Never expires, no credit card required.

Explore more integration details on our integrations page, or dive into our DaySmart Vet AI scribe guide. Check out our video walkthrough for a visual overview of the process.

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