Vet AI Scribe for Corporate & Multi-Site Groups

Give every clinic in the group the same note. Share templates with the practice, manage vets and support staff from one Teams account, and keep each vet's specialty set the way they work.

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What PawfectNotes Does for Corporate & Multi-Site Groups

Templates shared with the practice
Save a custom template as Practice and everyone on the account can use it, or keep it to Only me. A group standard goes out once instead of clinic by clinic.
Teams, roles and billing
Owner, Veterinarian and Support Staff roles. Pay for vets' plans centrally or let them keep their own; support staff accounts are always free.
Consistent records, local habits
Vets pin up to 50 library templates, set their specialty on the SOAP card, and regenerate a single note in another specialty when a case needs it.
Across languages and PIMS
41 languages, including mixed-language appointments, and 19 integrated PIMS with setup guides for 50 more, for groups that run more than one system. PawfectNotes is GDPR compliant.

Ready-made templates in the PawfectNotes library

SOAP Note
SOAP + Discharge
Support Staff – History and Vitals
Meeting Summary
SOP Builder
Client Discussion Summary
Billing Summary – Small Animal

Choose one in Templates before you record, or build your own.

Example Medical Records

Practice types & roles

Mobile Vet Relief Vets Telemedicine Urgent Care Mixed Animal & Rural Practice Referral & Specialty Hospitals High-Volume Spay/Neuter Corporate & Multi-Site Groups Veterinary Technicians & Nurses Veterinary Students & New Grads

Corporate & Multi-Site Groups

Olive

Friday, October 23, 2026 at 11:40 AM

Puppy wellness visit · Group template "Wellness SOAP – Puppy" (shared with Practice) · Eastgate clinic

Subjective

12-week-old intact female Labradoodle; second puppy visit.
Eating three meals a day of a large-breed puppy food. Stools normal apart from one loose stool after new treats last week.
House training going well; sleeps in a crate at night.
No coughing, sneezing, vomiting or itching.
Previous care: DHPP #1 at 8 weeks (September 25, breeder's vet). Dewormed by the breeder at 2, 4, 6 and 8 weeks.

Objective

Weight: 6.8 kg (4.1 kg on September 25)
Temperature: 101.9°F · Heart rate: 130 bpm · Respiratory rate: 30 breaths/min
General: Bright, alert and responsive; body condition 5/9.
Eyes and ears: Clear; no discharge.
Mouth: Deciduous teeth; normal occlusion.
Heart and lungs: No murmur; lungs clear.
Abdomen: Soft and non-painful. Small reducible umbilical hernia, about fingertip-sized.
Skin and coat: Normal; no fleas seen.
Musculoskeletal: Normal gait.
Fecal flotation: Negative.

Assessment

Healthy puppy, growing well.
Small reducible umbilical hernia — monitor; it can be repaired at the time of spay.

Plan

Vaccines Today

DHPP #2 SC, right shoulder.
Leptospirosis #1 SC, left shoulder.
Lot numbers recorded in the vaccine log.

Next Due

DHPP #3, Leptospirosis #2 and rabies at 16 weeks: Friday, November 20, 2026.

Parasite Prevention

Monthly heartworm, flea and tick chewable started today; 3 doses dispensed. Re-dose by weight at the next visit.

Spay

Timing discussed; to be decided at the 16-week visit with her expected adult size in mind.

Client Education (group checklist)

Discussed: socialization and puppy classes, feeding amounts, toothbrushing, insurance information.
Microchip: owner will decide at the next visit.

— Dr. Ben Adler, DVM · Eastgate

Corporate & Multi-Site Groups FAQ

Can we roll out one note format to every clinic?

Yes. Build the template once and save it as Practice; everyone on the practice account can choose it. The template library is a good starting point.

Is there pricing for groups?

Published prices are $29/vet/month for StarterNotes and $59/vet/month for UnlimitedNotes, billed annually, and support staff accounts are always free. For a larger group, book a demo or contact us to talk about pricing.

Do all our clinics need to use the same PIMS?

No. 19 PIMS are integrated and there are setup guides for 50 more, and every note can be copied into any system.

Is PawfectNotes GDPR compliant?

Yes. For your group's security or procurement review, contact us.