Vet AI Scribe for Relief Vets

Your scribe belongs to you, not the clinic. Record on your phone or in the browser, get the note in the format that clinic expects, and paste it into whichever PIMS they run.

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What PawfectNotes Does for Relief Vets

One account, every clinic
Sign in on your phone or any browser on the shift. Your templates and preferences come with you, whichever clinic you're covering this week.
Any PIMS the clinic uses
19 PIMS are integrated and there are setup guides for 50 more. Cloud PIMS work through the Chrome or Edge extension; next to a desktop PIMS, run PawfectNotes in the browser or on your phone and copy the note across.
Notes in each clinic's format
Save a custom template for each clinic you cover, with its section order, normals and the way it likes the plan written, and pick it when you start recording.
Free for occasional shifts
FreeNotes gives you 50 sessions a month, every month, with no card. Working more shifts? StarterNotes is $29/vet/month billed annually for 100 sessions, and UnlimitedNotes is $59.

Ready-made templates in the PawfectNotes library

SOAP Note
SOAP + Discharge
SOAP – Recheck Exams
Formatted Dictation
Call Summary
Communication – Visit / Discharge Summary
Referral Letter

Choose one in Templates before you record, or build your own.

Example Medical Records

Practice types & roles

Mobile Vet Relief Vets Telemedicine Urgent Care Mixed Animal & Rural Practice Referral & Specialty Hospitals High-Volume Spay/Neuter Corporate & Multi-Site Groups Veterinary Technicians & Nurses Veterinary Students & New Grads

Relief Vets

Mango

Saturday, October 17, 2026 at 10:20 AM

Relief shift · Lakeside Animal Clinic · clinic SOAP format

Subjective

Chief Complaint

Head shaking and scratching at the right ear for four days. Owner noticed a smell from the ear yesterday.

History

5-year-old neutered male golden retriever.
Swims in the lake most weekends; last swim six days ago.
Per the clinic record, one previous episode of right otitis externa in March 2026, treated by Dr. Patel with a topical otic; resolved at recheck.
Licks his front paws in summer; no other skin history.
Eating and drinking normally. No vomiting or diarrhea.
Current medications: monthly heartworm and flea/tick prevention only.

Objective

Vitals

Weight: 34.6 kg (34.1 kg in March)
Temperature: 101.9°F
Heart rate: 96 bpm
Respiratory rate: Panting
Body condition score: 5/9

Physical Exam

Right ear: Pinna erythematous; vertical canal swollen and erythematous with moderate brown-yellow exudate and a strong odor. Painful on manipulation of the pinna. Tympanic membrane not visible before cleaning.
Left ear: Mild ceruminous debris; canal and tympanic membrane normal.
Skin: Mild interdigital erythema on both forepaws; no other lesions.
Lymph nodes: Normal size.
Remainder of the exam unremarkable.

Diagnostics

Ear cytology, right: Many cocci (more than 25 per oil-immersion field), moderate Malassezia (8–10 per field), rare neutrophils, no rods.
Ear cytology, left: Occasional Malassezia; no bacteria.
After in-clinic flush: Right tympanic membrane visualized and intact.

Assessment

Right otitis externa, cocci and Malassezia — second episode in seven months.
Possible underlying allergic skin disease — seasonal paw licking and recurrence point that way; swimming is likely a contributing factor.

Plan

Right ear flushed in clinic with warm saline after cytology.
Florfenicol/terbinafine/betamethasone acetate otic gel: one tube in the right ear today; second tube in 7 days.
Carprofen: 75 mg PO q12h with food for 3 days, for ear pain.
Do not clean the ear at home between doses.
No swimming until the recheck shows the ear has cleared.

Handover for Dr. Patel

Second tube due Saturday, October 24; repeat cytology at that visit.
If cocci persist at the recheck, consider culture and susceptibility.
Second episode this year: the owner is open to talking about an allergy workup.

Client Communication:
Explained that this is the same ear as in March and that the medication stays in the ear for the week, so the ear should not be cleaned at home. Discussed that a second infection in a year suggests something underneath, often allergy, and that Dr. Patel can go through the options at the recheck. Owner agreed to keep him out of the lake for now.

— Dr. Hannah Lowell, DVM (relief)

Relief Vets FAQ

Does the clinic need its own PawfectNotes account?

No. You can use your own account on any shift and paste the note into the clinic's PIMS. Check first that the clinic is happy for you to use an AI scribe and to record appointments; our free consent form covers the client side.

Can I keep a different note format for each clinic?

Yes. Make a custom template for each clinic, name it after the clinic, and choose it before you record. Library templates are a quick starting point.

Is the free plan enough for relief work?

For a few shifts a month it often is: FreeNotes includes 50 sessions a month, never expires and needs no credit card. If you go over, StarterNotes gives you 100 sessions a month for $29/vet/month billed annually ($39 billed monthly).

What if the clinic runs a desktop PIMS?

There is no desktop app to install. Open PawfectNotes in a browser or on your phone next to the PIMS and copy the note across. The integration pages show how for each system.