Vet AI Scribe for Referral & Specialty Hospitals

Read the referral before the patient arrives, record the consult, and send the referring vet a letter the same day. PawfectNotes writes the history summary, the consultation report and the letter.

What PawfectNotes Does for Referral & Specialty Hospitals

  • Consultation reports by service

    Cardiology with echo, dermatology, internal medicine (which also takes PDFs of prior records), neurology, ophthalmology, and general and orthopedic surgery.

  • History from the referral packet

    Upload the referral PDF and get a history summary for the service: Dermatology, Neurology or Surgery History Summary, or a Medical History in brief, chronological or grouped form.

  • Back to the referring vet

    Referral Letter keeps the rDVM up to date, and the Abdominal Ultrasound, CT and MRI reports are written to send to them.

  • Rounds and handovers

    Vet to Vet โ€“ Daily Rounds summarises patient updates for rounds; Vet to Vet โ€“ Case Consultation prepares a case for a colleague's opinion.

Ready-made templates in the PawfectNotes library

  • Cardiology โ€“ Consultation Report + Echo
  • Dermatology โ€“ Consultation Report
  • Internal Medicine โ€“ Consultation Report
  • Neurology โ€“ Consultation Report
  • Ophthalmology โ€“ Consultation Report
  • Surgery โ€“ Consultation Report (General)
  • Surgery โ€“ Consultation Report (Orthopedic)
  • Dermatology โ€“ History Summary
  • Neurology โ€“ History Summary
  • Surgery โ€“ History Summary
  • Medical History โ€“ Chronological
  • Referral Letter
  • Abdominal Ultrasound Report
  • CT Report
  • MRI Report
  • Vet to Vet โ€“ Case Consultation
  • Vet to Vet โ€“ Daily Rounds

Choose one in Templates before you record, or build your own.

Example Medical Records

Practice types & roles

Referral & Specialty Hospitals

Tilly

Thursday, October 15, 2026 at 10:30 AM
Internal Medicine โ€” Consultation Report

Referring veterinarian: Dr. Sam Whitaker, Maple Grove Veterinary Clinic
Reason for referral: Chronic intermittent diarrhea and weight loss with hypoalbuminemia.

History

Summarized from the referral records (3 PDFs) and today's conversation with the owner.

  • 7-year-old spayed female Yorkshire terrier.
  • Intermittent small-bowel diarrhea since June 2026.
  • Weight 3.4 kg in March 2026; 2.9 kg on October 2.
  • July: Fenbendazole 50 mg/kg PO q24h for 5 days; no improvement.
  • August: Course of metronidazole; stools improved briefly, relapse within two weeks.
  • September: Hydrolyzed protein diet for three weeks; stools somewhat firmer, appetite reduced.
  • Bloodwork, October 2: Albumin 1.7 g/dL (2.5โ€“4.0), globulin 2.1 g/dL (2.3โ€“5.2), cholesterol 96 mg/dL (110โ€“320); liver enzymes within reference intervals.
  • Urinalysis, October 2: USG 1.030; protein negative on dipstick.
  • Cobalamin: 190 ng/L (251โ€“908). Folate: 11.6 ยตg/L (7.7โ€“24.4).
  • Owner noticed her abdomen looking rounder over the past week.

Physical Exam

  • Weight: 2.9 kg; body condition 3/9; moderate muscle loss.
  • Temperature: 101.2ยฐF ยท Heart rate: 120 bpm ยท Respiratory rate: 28 breaths/min
  • Abdomen: Mild fluid wave; non-painful; small intestinal loops feel mildly thickened.
  • No peripheral edema. No murmur; lungs clear.

Diagnostics Today

  • Abdominal ultrasound: Diffuse hyperechoic mucosal striations in the jejunum; jejunal wall 3.8 mm with normal layering. Mildly enlarged mesenteric lymph nodes (largest 5 mm). Small volume of anechoic free fluid. Liver, spleen and kidneys unremarkable.
  • Urine protein:creatinine ratio: 0.1.
  • Bile acids, pre/post: 4 / 12 ยตmol/L.

Assessment

  1. Protein-losing enteropathy โ€” panhypoproteinemia, low cholesterol and low cobalamin with ultrasound changes consistent with lymphangiectasia. Renal and hepatic causes of hypoalbuminemia excluded.
  2. Underlying cause โ€” lymphangiectasia, chronic inflammatory enteropathy, or intestinal lymphoma (less likely with normal wall layering, but not excluded).
  3. Hypocobalaminemia.
  4. Mild ascites secondary to hypoalbuminemia.

Plan

  • Gastroduodenoscopy and ileoscopy with biopsies on Tuesday, October 20, once the owner has approved the estimate.
  • Diet: Ultra-low-fat diet from today, changed over 3 days.
  • Cyanocobalamin: 250 ยตg SC once weekly for 6 weeks, first dose given today.
  • Clopidogrel: 2 mg/kg PO q24h (compounded), as thromboprophylaxis.
  • Decision on immunosuppressive treatment after histopathology.
  • Recheck weight and albumin at the endoscopy appointment.

Letter to the Referring Veterinarian

Dear Dr. Whitaker,

Thank you for referring Tilly. Her low albumin, cholesterol and cobalamin with a normal urine protein:creatinine ratio and bile acids point to a protein-losing enteropathy, and the ultrasound changes suggest lymphangiectasia. We have started an ultra-low-fat diet, cobalamin injections and clopidogrel, and endoscopic biopsies are planned for October 20. We will send you the histopathology results and our treatment recommendations as soon as they are available, and would be glad for the weekly cobalamin injections to continue with you after the first two doses here.

Kind regards,
Dr. Nadia Rourke, DVM, DACVIM (SAIM)

Referral & Specialty Hospitals FAQ

Can it summarise a long referral packet?

Yes. Upload the PDF and choose a history summary. Check the summary against the original records for anything critical, such as drug doses and dates.

Can each service keep its own format?

Yes. Each service can start from its consultation report in the library and adapt it, then save it as Practice so the whole service uses the same version.

Does it work with our PIMS?

19 PIMS are integrated (7 automatic, 12 one-click copy) and there are setup guides for 50 more. You can paste a note into any system you can type into.

Built for Every Vet, in Every Specialty

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